Yes
No
1
Is your office aware of the mandated NARA (National Archives and Records Administration) policies and procedures for your records?
2
Does your office segregate permanent from temporary records?
3
Did you know that a five-drawer filing cabinet holds 25% more records than a four-drawer filing cabinet?
4
Are your office personnel familiar with 44 U.S.C. 3101-3107?
5
Has your office set up disposition schedules?
6
Is your office complying with those disposition schedules?
7
Do you know what type of information should be archived?
8
Do you typically interact with a document fewer than three times before moving it to the next step in the process?
9
Do you have an office-wide policy to systemically purge unnecessary and outdated information from your paper files and computers?
10
Does your staff follow that purging policy?
11
Do you and/or your staff correctly estimate the amount of time it takes to accomplish a task?
12
Are your electronic and paper files arranged in a manner that everyone can understand and use?
13
Does your records management policy clearly define the type of information that would be permanently archived to meet legal and other requirements affecting your firm?
14
Do you walk through your office fewer than 10 times daily to obtain documents, meet colleagues (formally and casually), access equipment such a printers and copiers, obtain coffee and other creature comforts? (If each walk-through takes 3 minutes, that’s one-half hour per day!)
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