Record & Information Management - RIM, the TKOS Way

Studies by leading experts agree that the cost of disorganization is enormous. The biggest culprit is the amount of time wasted searching for records and information—a staggering 2½ hours per day. Put another way, the loss of productivity and performance due to disorganization is the same as giving 18 weeks of paid vacation per year to every employee on your payroll.

In this digital age, it is quite alarming that management of electronic data is even worse than that of paper records. A recent survey of some 700 organizations indicates that many are still not taking management of their digital records seriously—26% have no official management policies for electronic records

A recognized leader in records and information management—organizing, storing, retrieving, and purging office records—TKOS creates intuitive, reality-based systems that allow office staff to work as a team with greater efficiency, certainty, and productivity. TKOS has designed a proprietary Five-Step Performance Plan™ to provide our customers with timely access to information, thus lowering costs and downtime for document searches or recordkeeping. We also help our customers create, update, and maintain record systems that ensure appropriate access while protecting privacy and confidentiality. In addition, we help our customers utilize limited office and storage space for maximum efficiency, meet all statutory, regulatory, and professional document storage and archival requirements, and ensure that documents are backed up and recoverable in case of disaster. TKOS services include:

Developing and implementing organization-wide document, back-up, storage, and retrieval procedures—electronic and paper
Designing organization-wide information flow procedures that ensure information, documents, and reports are tracked, processed, reviewed, and forwarded on time, all the time
Educating customer personnel about statutory compliance requirements and how to meet them
Improving use of the Internet, intranets, and on-line systems
Standardizing hardware, software, and interfaces
Creating document templates and style guides
Implementing software training and support for all major office productivity packages